Data protection is critical to your company's ability to focus. When you and your employees protect information successfully, all business tasks can run well. If there is data loss, that can result in client dissatisfaction, additional work and other problems for your entire business. Use the tips below to help you protect data in your company.
For instance, you may focus your efforts on thwarting outside hackers, but there may be other ways that you might lose your company data. You might one day have an ex-employee seeking to cause problems, or your computers may be affected by flooding. Make sure that you think of all the ways that your data could be lost, so that you can plan for every situation.
Have a Data Policy in Place for Employees
It is important that all your employees are on the same page regarding information protection. Encourage them not to give their passwords to anyone, and ensure that they understand why the policy is in place. This will help them understand why the policy needs to be followed. It is also important that you consider consequences if you discover a breach. That way, all your employees will know what to expect.
Protect Mobile Devices
While you may ensure that the computers in your office are safe and secure, those are not the only machines you need to concern yourself with. More and more, employees are using their own devices to access company information and files, and you may provide certain employees with mobile devices for work use. Make sure that devices used have anti-virus protection and the same kind of email security that your office computers have. You might consider having all mobile device work done in a cloud-computing environment, so that even if the devices are lost or destroyed, your data is safe.
Avoid Storing Backups in the Same Location
Most people are aware that backing up files is a smart idea, but it is one that can backfire. For example, if you save files on a flash drive and keep it in your bottom drawer, in the event of a flood, there is a chance that you won't be able to access your computer nor the flash drive. Therefore, make every effort to make more than one backup, and keep at least one of your backups off-site so that you can always access your files when you need to.
Use the ideas in this article to help you protect your company's data and files. Should you experience data loss, get in touch with a data recovery company that can help you recover some of your important data.